CHAPTER SCHOLARSHIP POLICIES AND PROCEDURES
TEEC NOS POS CHAPTER GOVERNMENT
TEEC NOS POS, ARIZONA
Chapter Scholarship Policies and Procedures
TABLE OF CONTENTS
Financial Aid Eligibility for Chapter Scholarships
Policy for Chapter Scholarships
Applying for Scholarship
TEEC NOS POS CHAPTER SCHOLARSHIP
POLICIES AND PROCEDURES
1. Pursuant to 26 N.N.C., Section 101(A), Teec Nos Pos Chapter is required to adopt and operate under a Five Management System to ensure accountability. Accordingly, Teec Nos Pos Chapter shall also develop policies and procedures for the Teec Nos Pos Scholarship Fund consistent with applicable Navajo Nation Law.
Pursuant to Teec Nos Pos Chapter Resolution #TNPCH-016-09, the Scholarship Policies and Procedures Manual are hereby approved.
To establish general Chapter Scholarship policies for the Teec Nos Pos, Teec Nos Pos, Arizona. These policies are to provide financial aid eligibility, scholarship requirements, and policies. These policies will determine eligibility for students who request financial assistance for their education. The Teec Nos Pos Chapter will support and educate students from the community with the limited budget made available to the Chapter on an annual basis.
III. FINANCIAL AID ELIGIBILITY FOR CHAPTER SCHOLARSHIP
1. Students who have graduated from an accredited high school or who have completed a GED may be eligible for a Chapter Scholarship from the Teec Nos Pos Chapter Scholarship Fund.
2. To be eligible for financial aid, the student must maintain satisfactory academic progress toward a degree or certificate. The student must meet his/her schools’ written standard of satisfactory progress.
3. The student must be enrolled part- or full- time to be eligible to receive the Chapter Scholarship. The amount of Award for part or full-time will be determined based on fund availability and amount approved by the Chapter membership on a yearly basis
4. The student must be enrolled in a degree or certificate program at a recognized and /or accredited institution.
5. Recognized and/or accredited institutions include universities, colleges, technical institutes and vocational schools.
6. Both undergraduate and graduate program students are eligible. The amount of Award for Part or full-time will be determined based on fund availability and amount approved by the Chapter membership on a yearly basis.
7. Eligible programs are courses of study that lead to a degree or certificate.
8.A student must maintain an overall 2.0 grade point average (GPA) or higher in all courses in the degree or certificate program under a standard 1.0 to 4.0 grade point average grading system.
IV. POLICY FOR CHAPTER SCHOLARSHIPS
1. Early withdrawal or misuse of Chapter Scholarship will disqualify a student for any future scholarship funds for one (1) school year. Depending on the nature of withdrawal, student may be required to repay, failure to repay will subject student to Credit Reporting Agencies through applicable laws of he the Navajo Nation.
2. There are no promises or guarantees that Chapter Scholarships will always be available from the Teec Nos Pos Chapter.
3. Any elected officials for the Navajo Nation, or Chapter officers and staff shall not show favoritism to their own relatives.
4. Incomplete applications will not be accepted.
5. Students shall always comply with and respect the policies as set forth in these guidelines.
6. In order to qualify for financial aid from the Teec Nos Pos Chapter, the student must submit the
A. Chapter Scholarship Application
B. Letter of Admission (new or Re-Entering Students) and/or College Transcripts (Continuing Students)
C. Certificate of Indian Blood or Birth Certificate
D. Social Security Card
E. Student(s) Applicant must be a Registered Voter of the Teec Nos Pos Chapter and if not registered or still a minor (under age 18), parent(s) must be registered voter(s) of the Teec Nos Pos Chapter.
F. At least one page Letter of Interest
7. Minimum 2.0 grade point average (GPA) required for continuing students on a 1.0 to 4.0 scale.
8. The scholarship funds shall be used to offset college expenses.
9. Award checks will always be made payable to the school and sent to the school. Students or their parents will not be allowed to pick up award checks, no exceptions.
10. The amount of the scholarship award is limited to $250.00 per student per academic session. Should additional funding become available, limit may be increased.
11. The application packet for requesting Chapter Scholarship plans must be submitted one (1) month in advance of the monthly chapter-planning meeting so that it can be put on the agenda for approval by the chapter membership the next regular chapter meeting. Students will not be required to attend a chapter meeting to receive financial assistance, however, parents or a family member(s) will be encouraged, not required, to advocate for the student at both the monthly Chapter Planning and Regular meeting.
12. The recipient may reapply annually by resubmitting the application and going through the proper process.
V. Applying for Scholarship
1. Qualified students must submit a Chapter Application for Scholarship Form (Attachment A) one (1) month prior to regular Chapter/Planning Meeting. If application is not received one (1) month prior to regular Chapter/Planning Meeting, student application will automatically be forwarded to the next month’s regularly scheduled Chapter Planning and Regular Meetings and will not be considered at a monthly Regular Chapter meeting for approval.
2. Once Chapter Application for Scholarship Form is completed, the application must be submitted to the Chapter Office Specialist to be logged in with a copy forwarded to the Chapter Government Secretary/Treasurer to be included on
the Chapter agenda.
3. A Letter of Recommendation will be encouraged but not mandatory to support all initiatives of the applying student. This procedure will determine the best candidates should there be a large number of student applicants.
4. A copy of any outstanding educational merits will also be recommended to support the student’s Chapter Government educational financial assistance.
1. Any proposed amendments to the Chapter Scholarship Policies and Procedures Manual must be submitted in writing to the Chapter Manager.
2. The proposed amendments must be drafted in a legislative format. New language underline and old language over-stricken.
3. Any amendments to the Chapter Scholarship Policies and Procedures Manual may be recommended by any of the Chapter staff or community members, to the Chapter Manager and Chapter Officials for review. All proposed amendments shall be recommended and presented by the Chapter President at a regular Chapter meeting for final approval with a simple majority vote.
4. The Chapter Manager, Chapter Officials, or a Chapter member through all proper consultation and/or protocol with and through the Chapter Administration can amend this policy at a duly called Chapter Meeting.
5. These policies and procedures can be amended by the Chapter membership at a duly called meeting upon recommendations by the Chapter Administration and/or Chapter Officials.
RESOLUTION OF TEECNOSPOS CHAPTER
TEEC NOS POS CHAPTER SUPPORTING AND APPROVING THE REVISION OF THE
TEEC NOS POS CHAPTER SCHOLARSHIP PLAN OF OPERATION AND CHAPTER
SCHOLARSHIP CHAPTER ALLOCATION
1. The Teec Nos Pos Chapter is a Certified Chapter of the Navajo Nation established and recognized by the Navajo Nation Council as a foundation of the Navajo Nation government vested with the authority to plan and implement projects in the best interest of the community. See generally, 2 N. N. C. §4021 et seq. and 26 N. N. C §102; and
2. Pursuant to 2 N. N. C §102 (A), the Navajo Nation Council is governing body of the Navajo Nation; and
3. By resolution CAP-34-98, the Navajo Nation Council approved the "Local Governance Act" wherein the Navajo Nation Council delegated governmental authority to the Chapters of the Navajo Nation to address matters of local concern with the Navajo Law, custom and tradition; and
4. The Teec Nos Pos Chapter Scholarship Committee is a duty appointed and approved standing committee of this Chapter, which was appointed by the Chapter President and approved by the chapter membership; and
5. The Teec Nos Pos Chapter Scholarship at work session on June 13, 2007 made revisions to the Plan of Operation of the Chapter Scholarship Committee ; and (attachment "Exhibit "A")
6. The Teec Nos Pos Chapter Scholarship Committee at the work session reviewed the amount allocated to the students and made recommendation to increase the chapter allocated to students as noted in the Plan of Operation of the Scholarship Committee. (Attachment "Exhibit "A")
NOW THEREFORE BE IT RESOLVED:
1. Teec Nos Pos Chapter supports and approves the revision made to the Plan of Operation of the Teec Nos Pos Scholarship Committee.
2. Teec Nos Pos Chapter supports and approves the increase of the chapter scholarship allocation as indicated in the approved Plan of Operation. (Attachment "Exhibit A")
We hereby certify that the foregoing resolution was duty considered by the Teec Nos Pos , Arizona, Navajo Nation at which a quorum was present and that same was passed by a vote of 26 in favor 0 opposed, and 0 abstained on this 21st day of June, 2007.
_________________On File_________________ _________________On file___________________
Alfred L. Jim, Chapter President Arnold L. Bitah, Chapter Vice President
_________________On File_________________ _________________________________________
Verma Francisco, Chapter Secretary/ Treasurer Davis Filfred, Council Delegate
TEEC NOS POS SCHOLARSHIP COMMITTEE
PLAN OF OPERATION
1. Teec Nos Pos Scholarship Committee
A. The name of the Teec Nos Pos Chapter Government standing Committee will be known and recognized as the Teec Nos Pos Scholarship Committee, hereafter until dissolve by cancelation or amendment by a chapter resolution. (Title 26,
Navajo Nation Local Governance Act/ Chapter I Navajo Nation Chapters Section 1.(a) Title) This Act shall be cited as the "Navajo Nation Local Governance Act", codified in title twenty-six (26) of the Navajo Nation Code.
B. (2) Enactment of the local Governance Act allows chapters to make decision over local matters. this authority, in the long run, will approve community decision- making allows communities to excel and flourish, enable Navajo leaders to
lead towards a prosperous future, and improve the strength and sovereignty of the Navajo Nation. Through adoption of this Act, Chapters are compelled to govern with responsibility and accountability to the local citizens.
II. Under Chapter 2 Chapter Government-subchapter 5, Navajo Nation Chapters, Officials And Administration- Generally Section 1001. Duties and Responsibilities of Chapter Officials.
A. The duties and responsibilities of the Chapter Officers are as follows:
1. The Chapter President shall recommend the establishment of and appointment to the standing and special committees of the chapter to the membership for approval.
2. The Chapter President has acknowledged the need for a impartial committee to be established to screen, select and recomend to the chapter membership to approve scholarship grants based on the chapter's criteria and policies to
provide equal opportunities and rotation of services to all or any potential student of Teec Nos Pos community.
III. Composition of the Scholarship Committee (4) members
1. There will be four (4) appointed members to represent five geographical areas of the community for equal representations and equal opportunity.
2. Scholarship Committee shall be a registered voter, parent, and interested in working with students.
3. Chapter Administration shall be the advisor and non-voting member of the Committee and shall not receive compensation.
IV. Terms, Appointments Procedure, Removal & Compensation
a) Committee members shall serve a term or (4) four years.
b) The Term shall begin and end upon the date of the signature of Chapter Resolutions.
The appointment is according to the Section 1001 Duties and Responsibilities of Chapter Officials.
a) Letter of interest to the Chapter President and must be registered with Chapter Administration.
b) A three (3) day waiting period shall be ample time for a decision.
c) If recommended, appointments referred to the planning meeting and forward to the regular chapter meeting agenda.
d) Appointee confirmed or denied by chapter membership.
Removal of Committee Member shall be:
a) By voluntary resignation.
b) By term expiration date.
c) By excessive absences (missing four meetings)
d) By majority vote Committee members for any of the reasons stated above.
Compensation to Committee Members:
a) Must be present throughout the meeting.
b) Minutes should be recorded and filed with chapter administration.
c) A fee of seventy-five ($75.00) shall be paid to committee members for each meeting. Meetings will be three (3) times a year according to Spring/Summer/Fall semester; unless a special meeting is called by the President with the consent of the committee members.
V. General Policy of Scholarship Awards.
The Teec Nos Pos Chapter shall abide by all Navajo Nation Scholarship criteria and policy. It is the responsibility of the students to apply and ensure that all necessary documents are made available to the Chapter Administration by due date.
Scholarship grants will be given based on timely submission of application and meeting the criteria set by the chapter administration and its policy. There shall be no discrimination or practice of nepotism or any other basis to deny scholarship
grant to any potential students in the community. any household that has two or more eligible students shall be allowed to apply and given consideration, as long as funds are available under the scholarship line item.
The chapter's maximum grant is at $500.00 for full time students and $300.00 for part-time students. Consideration will be given to vocational students; their grant will be one time grant of $350.00. An exception for extreme hardship case for students that have deceased natural parents shall get a one time grant of 1,000.00 for the first year of enrollment. Students that are seeking Bachelors and or Masters Degrees will also be eligible for the $500.00 per semester chapter scholarship.
Teec Nos Pos Chapter will award chapter scholarship three times a year for the Spring, Summer, and Fall sessions.
Spring Semester (January - May)
Deadline Submission: the last Friday of December at 3:00 PM (MST)
Scholarship requests will be presented at the January regular chapter meeting for approval.
Summer Semester (July - June)
Deadline Submission: the last Friday of May at 3:00 PM (MST)
Scholarship requests will be presented at the June regular chapter meeting for approval.
Fall Semester (August- December)
Deadline Submission: the last Friday of July at 3:00 PM (MST)
Scholarship requests will be presented at the August regular chapter meeting for approval.
VI. General Responsibility
a) Teec Nos Pos Scholarship Committee, hereinafter referred to as TNPSC has been established for the following purpose, but not limited to.
1. To review, discuss and screen all applications with the chapter administration and recommend a list of students to the next chapter meeting for approval of scholarship.
2. To establish a policy and procedure for fall, summer, and spring semester intake and deadline for scholarship assistance.
3. To consider public hearings at the chapter to solicit public participation from the community membership on any issues or problems related to scholarships.
4. To meet with Chapter Officials, Council Delegate and other entities that request coordination, update of scholarship status and for planning purposes.
5. Ensure that all scholarship applications, grants, and information related to students are kept confidential and orderly filed in locked cabinets.
6. The committee meets with Utah Scholarship to avoid duplication of funding to students under Teec Nos Pos jurisdiction.
7. To disseminate information to students, regarding information regarding necessary documents to avoid parental involvement. The students are of legal age and should be responsible for themselves.
8. Establish a coordinated oversight committee to provide educational funding support services to registered voters for Teec Nos Pos Chapter government.
9. Initiate fund raising activities with students and Parents to increase scholarship funds through donations, fund drives and activities.
10. To help promote and present education, cultural preservation and customs, all facts of Dine Cultural human relations, language, philosophies, and heritage of Teec Nos Pos community membership.
11. To assist in the formulation of Education funding support criteria, policies, and procedures that ensure proper clientele assistance, growth and accountability at all levels of operation of TNPSC.
12. To plan and assist chapter administration to ensure that all scholarship funds are handled properly and expedited in a manner to serve the student.
VII. Student Responsibilities:
1. Students must come to pick up scholarship application on their own, ensuring that students will take the responsibility of submitting required documents needed for this assistance. They may also request application by fax; and all
requirements may be fax back to the chapter; The exception will be faxing social security cards and identification cards/ drivers license; these must be mail to the chapter administration.
2. The students will be responsible for follow up on their application by contacting the Teec Nos Pos administration.
3. Students must maintain a 2.5 (GPA) Grade point average to obtain and continue receiving chapter scholarship. This will be verified by review of their grades from the school that they attend.
4. If the student graduates at the age of 17; they may still apply for the chapter scholarship, if their parent(s) are registered voters of this chapter. The only requirement is that when the child reaches the age of 18, they must register with this
5. If the students have any changes such as name/address/schools; they will be responsible to inform the chapter administration.
**Revised by Teec Nos Pos Scholarship Committee on June 13, 2007.
**Approved by Chapter membership at regular meeting on June 21, 2007.
A. Chapter Application for Scholarship Form Attachment A